School Communications: How To Wrap Up the Year

Depending on where you’re located, you’ve either finished out the school year or are just about to. (Either way, woo-hoo! – right?)

Before you get firmly into summer mode, take a few minutes to close out the 2014-2015 school year from a school communications perspective. It won’t take long, we promise, and you’ll reap the dividends in a number of ways.

1. Share those end-of-year photos with parents. The end of the school year is always packed with lots of photo-op-friendly activities, from field days to picnics to moving-up ceremonies. Be sure to share those photos with parents before everyone heads out for the summer. MemberHub, of course, is a great tool for this.

2. Write a note or two. Electronic communications are fantastic, but the thrill of receiving a handwritten note is timeless. Whether you’re a teacher or parent leader, take just a few minutes to write some words of encouragement, congratulations, or thanks to a special student, parent, or colleague. Notes like this are cherished and remembered for a long time.

3. Update your responders. If you’re planning to be out of pocket for a large chunk of time over the summer – and, if so, good for you! – update your school voicemail message and email autoresponders to reflect this. People may assume that you’re away even without these, but it’s always nice to get the official confirmation rather than wondering.

4. Plan a few blog posts. If your school maintains a blog on its website, don’t let it gather tumbleweeds over the summer. You don’t need to post every day, by any stretch, but try to keep up a normal publication schedule, even if your posts are shorter and less formal than they are during the school year. Summer is a prime time for families new to your school to be checking out your website and other materials, so you want to keep them engaged and excited with fresh info. You can even draft and schedule these posts in advance (think set it and forget it).

5. Draft a fall update. We know, we know – once you’re off for the summer you want to be off, so take the time now to draft your initial welcome communications for the fall. You don’t have to even look at them again until school is nearly back in session, and this way it won’t fall through the cracks in the flurry of fall re-entry.

Congratulations on the completion of another successful school year! We here at MemberHub are in awe of everything you teachers and PTO leaders do to enrich our children’s lives and learning. Thank you!!!